Demographics
The Music City Veterinary Conference is the premier event for veterinarians, veterinary technicians, students and practice personnel of the southeast region of the USA — drawing more than 1,000 attendees each year.
This two-day exhibition event is held at the Embassy Suites Hotel in Murfreesbooro, TN. The exhibit hall is over 7,000 square feet and hosts more than 80 exhibitors each and every year.
%
54
Veterinarians
%
32
Technicians
%
.08
Practice Managers
%
1
Students
#
34
States Represented
Location & Schedule
Embassy Suites by Hilton Nashville SE Murfreesboro
1200 Conference Center Blvd
Murfreesboro, TN 37129
(615) 890-4464
Hotel Accommodations
Group Rate: $157 (plus tax) Space is limited. Please make your reservations no later than Monday, January 27, 2025 using group code 93T.
Thursday, February 27, 2025
4:00 pm – 7:00 pm
Exhibitor Move-In
Friday, February 28, 2025
7:30 am – 5:30 pm
8:00 am – 5:20 pm
5:30 pm – 6:30 pm
6:30pm – Until
Exhibit Hall Open
Educational Sessions
Welcome Reception
Music City Excursion
Saturday, March 1, 2025
7:30 am – 4:30 pm
8:00 am – 5:20 pm
4:30 pm – 6:00 pm
6:00 pm – 8:00 pm
Exhibit Hall Open
Educational Sessions
Exhibitor Move-Out
TVMA Awards/Musical Entmt.
Sunday, March 2, 2025
8:00 am – 3:30 pm
Educational Sessions
Exhibitor Information
Exhibitors Register Online
By registering online for exhibit booths and sponsorships, you will be able to complete your contract, list your booth choices and pay your fee. Registration will be open to TVMA Allied Members during a specified time prior to open registration to non-members. For more information on becoming a TVMA Allied Member please visit tvmanet.com. If you have questions regarding this process, please contact the TVMA office 931-438-0070.
Exhibitor Event Contractor
Fern Exposition & Event Services will be the official exhibitor for the conference. After submitting your contract and fee to TVMA, an exhibitor kit will be sent electronically via email to you. Information about ordering electrical, shipping, etc. will be supplied in the exhibitor kit. Please note that the exhibit hall is carpeted.
Single Booth
- One 8’ x 10’ booth no higher than 8’ in back and 3’ on each side
- One draped 6’ table
- Two chairs
- One identification sign
- Badges for two exhibit staff
- Carpeted exhibit hall
- Printout of registrants available upon request (to be emailed three weeks after meeting)
- Complimentary conference proceedings online access
Double Booth
- One 8’ x 20’ booth no higher than 8’ in back and 3’ on each side
- Two draped 6’ tables
- Four chairs
- One identification sign
- Badges for four exhibit staff
- Carpeted exhibit hall
- Printout of registrants available upon request (to be emailed three weeks after meeting)
- Complimentary conference proceedings online access
Rates & Floor Plan
Single Booth
Standard Booth
Premium Booth
$
$1,100
$1,250
Double Booth
Standard Booth
Premium Booth
$
$1,800
$2,050
Exhibit Hall
No Longer Available
Available
P = Premium Booths
Speaker Sponsorship
Kate Baker, DVM
$4,000 5-8 Hours of Presentations
$2,000 Up to 4 hours of Presentations
Bonnie Bragdon, DVM – SOLD
$4,000 5-8 Hours of Presentations
$2,000 Up to 4 hours of Presentations
Sheila Carrera-Justiz, DVM
$4,000 5-8 Hours of Presentations
$2,000 Up to 4 hours of Presentations
Eli Cohen, DVM
$4,000 5-8 Hours of Presentations
$2,000 Up to 4 hours of Presentations
Barden Greenfield, DVM
$4,000 5-8 Hours of Presentations
$2,000 Up to 4 hours of Presentations
Peter Helmer, DVM
$4,000 5-8 Hours of Presentations
$2,000 Up to 4 hours of Presentations
Erik Hofmeister, DVM
$4,000 5-8 Hours of Presentations
$2,000 Up to 4 hours of Presentations
Garret Pachtinger, VMD
$4,000 5-8 Hours of Presentations
$2,000 Up to 4 hours of Presentations
Jeff Peck, DVM
$4,000 5-8 Hours of Presentations
$2,000 Up to 4 hours of Presentations
Jason Pieper, DVM – SOLD
$4,000 5-8 Hours of Presentations
$2,000 Up to 4 hours of Presentations
Shelby Reinstein, DVM
$4,000 5-8 Hours of Presentations
$2,000 Up to 4 hours of Presentations
Additional speakers are available. Please contact the TVMA office for a list of speakers at (931) 438-0070
Promotional Items & Events
Registration Bags-Limit 2 color logo
$5,000 Full Sponsorship – SOLD
Lanyards
$3,000 Full Sponsorship
Conference WIFI – NEW
$5,000 Full Sponsorship
MCVC Conference App
$3,500 Full Sponsorship
$1,750 Partial Sponsorship
MCVC Program Advertising
Your company’s ad may be placed in the on-site booklet which will include all on-site information.
$500 Back Page
$450 Inside Front Cover – SOLD
$350 Full Page
$250 1/2 Page
$150 1/4 Page
Music City Excursion – NEW
Friday
$5,000 Full Sponsorship
$2,500 Partial Sponsorship
Continental Breakfast
Friday
$3,000 Full Sponsorship
$1,500 Partial Sponsorship
Saturday
$3,000 Full Sponsorship
$1,500 Partial Sponsorship
AM / PM Refreshments
Friday
$3,000 Full Sponsorship
$1,500 Partial Sponsorship
Saturday
$3,000 Full Sponsorship
$1,500 Partial Sponsorship
Sunday
$3,000 Full Sponsorship
$1,500 Partial Sponsorship
MCVC Lunches
Friday
$10,000 Full Sponsorship
$5,000 Partial Sponsorship
Saturday
$10,000 Full Sponsorship
$5,000 Partial Sponsorship
TVMA Awards Ceremony/Musical Entertainment – NEW
Saturday
$10,000 Full Sponsorship
$5,000 Partial Sponsorship
Welcome Reception – NEW
Friday
$10,000 Full Sponsorship-Allow marketing materials to be displayed throughout reception area.
$5,000 Partial Sponsorship
Sponsorship Benefits
Platinum Sponsor
$10K+
- Complimentary double booth
- Additional Booths – Premium booth placement at Allied Member Fee ($950)
- Additional four (4) complimentary exhibitor registrations
- Complimentary conference proceedings online access
- Link from the MCVC Website to sponsor’s Website
- Listing and logo on the MCVC Website
- Listing with logo in the conference program
- Listing with logo in promotional materials
- Complimentary full-page advertisement in MCVC program
- One complimentary list of conference pre-registrations in Excel format
- Complimentary list of conference registrants
- Two (2) tickets to the TVMA awards banquet
- Choice of one of the following:
- Logo on the hotel key cards
- Complimentary insert in registration bag-Provided by sponsor
- Your choice breakfast or lunch one day
- Information article of product/service in one issue of TVMA Tidbits and on TVMA website for one month
Silver Sponsor
$5K+
- Additional two (2) complimentary exhibitor registrations
- Complimentary conference proceedings online access
- Listing and logo on the TVMA Website
- Listing with logo in the conference program
- Listing with logo in promotional materials
- Complimentary 1/4 page advertisement in on-site program
- One complimentary list of conference pre-registrations in Excel format
- Complimentary list of conference registrants
- Two (2) tickets to the TVMA awards banquet held during the MCVC
Gold Sponsor
$7.5K+
- Complimentary single booth at the conference
- Additional three (3) complimentary exhibitor registrations
- Complimentary conference proceedings online access
- Link from the TVMA Website to sponsor’s Website
- Listing and logo on the TVMA Website
- Listing with logo in the conference program
- Listing with logo in promotional materials
- Complimentary 1/2 page advertisement in on-site program
- One complimentary list of conference pre-registrations in Excel format
- Complimentary list of conference registrants
- Your choice AM or PM Break one day
- Two (2) tickets to the TVMA awards banquet held during the MCVC
Bronze Sponsor
$1K+
- One (1) complimentary exhibitor registration – in addition to 2 registrations with each booth
- Complimentary conference proceedings online access
- Listing and logo on the TVMA Website
- Listing with logo in the conference program
- Listing with logo in promotional materials
- One complimentary list of conference pre-registrations in Excel format
- Complimentary list of conference registrants
- Two (2) tickets to the TVMA awards banquet held during the MCVC
Become an Exhibitor or Sponsor
Contracts and fees must be received no later than January 28, 2025 in order for the exhibitor’s name to be printed in the conference materials.
Still have questions?
Please contact us at:
(931) 438-0070